DBIS® Intranet

Scientel's Distribution Business Information System (DBIS®) is an interactive, web-like wholesale distribution system that is designed to run on your in-house intranet. The program is diverse enough in its range and depth of applications to manage the entire distribution operation.

Because the program is web-based, it operates with the proven technology of internet browsers. Internet operations and conventions operate in DBIS. Therefore, if you can surf the Web, you can operate DBIS. However, because the operations are intranet, you have a system that is both stable and secure from outside hackers and other internet disruptions. Yet, you can transfer to the Internet for other work, when you need. In addition, the web-based configuration enables your system to connect many different hardware components without complicated local area network (LAN) configurations.

DBIS is an extremely efficient and fast system, designed to meet and exceed the requirements of distributors today and tomorrow. DBIS utilizes a single UNIX server to provide database management services along with a Windows™ server to carry out XML and SQL services. What is unique about DBIS is the intranet graphical user environment, in which DBIS supports users in true windowing mode. In the intranet mode, users access the applications, much like on the Internet, with graphical capabilities and imaging capabilities.

DBIS Highlights:

  • "Shopping cart" concept allows creation of quotations, and orders on line.
  • Sales desk capabilities include item substitutions, related items and large descriptions.
  • Search engine to identify key data elements effortlessly and fast with very little knowledge about the element.
  • Compatibility with intranets allows expansion into network / true graphics environments without expensive conversions.
  • SQL interface to query language processors allows ad-hoc inquiries and extensive sales analysis.
  • Upgrade from existing DBIS systems without costly data re-entry and retraining.
  • High level security features.
  • All of the above features are packed into a single, cost-effective system that offers the features that distributors require in order to survive.

Too much computerization can wrap a company up in itself. DBIS is the best example of simple sophistication. Some companies offer loads of programs in order to sell loads of software. DBIS rightsizes the requirements of the typical wholesale distributor.

Because DBIS is efficient, it requires less maintenance. It is the correct balance of hardware, operating system, database and application software to provide the required response time, without unnecessary hardware and programs. Unnecessary hardware and / or software typically causes increased wait time for users and customers waiting on the phone for assistance and / or repairs.

DBIS is simple sophistication. The system is easy to learn and understand. it takes less time to train and get up and running. It is simple to operate and maintain, yet it is sophisticated enough to meet the needs of the advanced distributor.

DBIS includes what distributors need and omits what they do not need.

DBIS Features:

  1. Higher Level Security
    • Prevents unauthorized execution of protected programs and access to databases
  2. Data Locating (Searches)
    • Ability to find Customer, Item and Vendors' transactions faster without ID numbers
    • Allows new sales personnel to locate an unfamiliar item the first hour on the job
    • Allows simple and fast location of customer records
  3. Telephone Orders
    • Ability to take live phone orders and allows the customer to "shop" using our electronic "Shopping Cart"
  4. Expediting
    • Instant access via hot links to detailed information to expedite transactions
  5. Pop–Up Displays
    • Display details of inquiry via pop-up displays
    • Drill several levels without leaving original query
  6. Desktops
    • Customer Desk, Item Desk and Vendor Desk
    • Allows instant inquiry and full investigation of all related topics to these databases
  7. Transaction Desks
    • Order Desk, Cash Desk, PO Desk, Payables Desk and Quote Desk
    • Inquire and review related topics while in these desks during the transactions entry / change mode
    • Access / change databases, display files, inquire ledgers, substitutions, prices, etc.
  8. Customer Status
    • Interactive detailed customer credit status inquiry for the desktops
  9. Inventory Tracking
    • Inventory movement ledger for transaction tracking
  10. Customer Pricing
    • Best price scenario combining matrix, sale, list and contract prices
  11. Distribution Functionalities
    • Enhancement in efficiency calculations throughout the system such as: On-line service levels, accurate back-order control and reporting, Better tracking of lost sales, etc.
  12. Extended Database Capabilities
    • Item Long Descriptions
      • One page technical item descriptions
    • Related Items
      • Defines related items that could be prompted / sold during the order process (increases sales)
    • Substitute Item Chain
      • Defines item substitutions / prompting in case of stock out situations (ring substitution scheme)
      • Saves sales
    • Contract Pricing
      • Specific item prices for a customer for a given period
      • Expires automatically
    • Customer / Item Cross Referencing
      • Cross define items and descriptions
    • Sale Price
      • Promotional pricing for an item for a specific period
      • Expires automatically
    • Matrix Pricing
      • 26 Customer Types
      • 100 Item Types
      • 2600 combinations
      • Total of seven (7) possible prices at each combination

DBIS Module Applications:

  • Order Entry:
    1. This application allows for customer creation.
    2. Relations are established between items and customers.
    3. Prices and discounts established and set in matrix format.
    4. Orders are entered, maintained and updated.
    5. Invoices are created, maintained and updated.
    6. Debits are issued for shipments, deliveries.
    7. Credits are issued for returns.
  • Quotation System:
    1. Prices are quoted for customers.
    2. Quotations are converted to orders.
  • Inventory Management:
    1. Create new items.
    2. Maintain inventory.
    3. Bring in stock.
    4. Track and maintain inventory locations.
    5. Set and maintain item and inventory prices.
  • Kitting System:
    1. Assemble new items from components (kit).
  • Accounts Receivable:
    1. Maintain customer ledger.
    2. Transfer items and credits from OE to AR.
    3. Take payments.
    4. Make adjustments and discounts.
    5. Create and update statements.
    6. Perform billing and collections operations.
    7. Track invoices.
  • Purchase Order:
    1. Create and maintain real purchase orders.
    2. Create suggested purchases (bulk).
    3. Receive goods into inventory.
    4. Analyze sales trends by period.
  • Accounts Payable:
    1. Create vendors.
    2. Maintain vendor ledger.
    3. Pay invoices.
    4. Set up purchase terms.
    5. Receive invoices from purchase orders (vendor invoice verification).
  • General Ledger:
    1. Create Chart of accounts.
    2. Log Cash Receipts from Accounts Receivable.
    3. Log payments from Accounts Payable.
    4. Maintain profit points from Order Entry.
    5. Create Manual Ledger entries.
    6. Maintain corporate balance sheets.
  • Business Intelligence:
    1. Perform sales analysis.
    2. Track sales declines.
    3. Track performances.
    4. Rank Customers,Sales Reps.,Products,Vendors, etc.
    5. Make, maintain and update sales forecasts.
  • Label / Mailing System:
    1. Create, maintain and update labels.
    2. Create marking systems.

For more information, contact us today!